In the first place, applicants should complete an Eligibility Submission to give details of their work. (Either click on the link or go to the Applications tab.) This will be checked by the Trust and, if successful, an applicant will be given login details to make a particular application. Please note that confirmation of eligibility does not mean confirmation that a grant will be awarded.
After your contact details have been entered, the NEXT button will take you to a page where you will be asked for your professional area of work. You would reply something like 'painter', 'composer', 'novelist', 'poet' or whatever. You will then be asked for a list of major publications, recordings or performances, exhibitions or similar. It is only necessary to give sufficient information for us to check your professional status.
You will then be asked if you are member of any relevant professional association. This is not a required field, but it allows you to list any memberships which may help to establish you as a professional. You are then asked to provide the name and email address (or other contact details) for a Referee who is established in your field and knows you and your work. There is then a field for you to include other factors which you think might help you establish your professional status.
If you wish to include more documentation with your submission (catalogues, programmes etc), please contact the office from this website, and attach the files to your email, using the .pdf format. If you need to send larger files, or a file in a different format, again please contact the office. In either case, please tell us on the form that you are also sending additional information.
As the Trust is not able to give Grants to Artists who are not tax residents in the United Kingdom, you will be required to make a formal declaration in the Eligibility Submission that you are resident within the UK for tax purposes.
New applicants should expect to wait a few weeks while their eligibility is being checked. Please check any spam or junk folder if you do not appear to have received a response within a month. Please note, however, that artists who do not match our Grants criteria or who supply incomplete information, may not receive a reply to their submission.
Once granted an Applicant Login, eligibility will normally not be checked again and further applications may be made at any time. Please keep a note of your ID number and your password as you will need them for future applications.
Previous guests of Mount Pleasant will still need to go through to the Eligibility Submission page to enter their contact details. They will not be required to give any further professional details as their work is already known to the charity, and the NEXT button will finish their submission and not take them to a page asking further questions. Once it has been confirmed that the Artist had stayed in Reigate, an Applicant login will be sent. Please check any spam or junk folder if you do not receive this response within a few days. Again, once granted an Applicant Login, eligibility will normally not be checked again and further applications may be made at any time. Please keep a note of your ID number and your password as you will need them for future applications.
Please note that the Trust requires you to give details of how you have heard of the Charity and its Grants. You may not be granted Eligibility if you do not make this clear on the form; if another Artist was your contact, please give his or her name.
Application For A Grant
Once you have been granted a Login (an ID number and a password), applications should be made by again logging in to the site. First check the News page to see that there are no special circumstances applying at the time of your application, and then go to the Application Form and click on LOG IN under Make a Grant Application. ("I'm not a robot" is a built-in filter to stop machines applying, and it isn't as non-sensical as it sounds. Please click in the box.)
In the Application Form, you will be asked how many days' stay you wish to make, as the grants are calculated on a daily basis. You will therefore not need to specify the amount of the grant requested. (Please remember, we are not able to help you with other costs, such as travel.) You will also be asked when approximately you would hope to make the stay supported by this Grant. This will need to be within six months of the Grant being awarded, and must be at least six weeks after notification of the award unless you wish to stay at Hawkwood College.
Applicants are reminded that the daily maximum (currently £85) is to cover food and lodging at a particular place, and any outside meals, extras or other expenses incurred during the stay will not be reimbursed.
You will also be required to repeat your formal declaration that you are resident within the UK for tax purposes, and that we may keep your contact and professional data..
If you have already received a Trust Grant, you will be asked if you have submitted a Report on the previous stay; this is a necessary precondition for a further Grant. It is also not possible to apply for a further Grant if you currently in receipt of one which has not been used in full.
The final two questions will ask the Purpose of your stay (which may be for rest, quiet work, research or whatever, and you should give details) and the Reason for the Grant Application (which refers to why you are unable to make this stay without financial assistance; again some details would be helpful). It is hoped that you will write a sentence or two in response to these questions. If your Report goes into a discussion of your work while away, you may be asked whether you are happy for all or part of your Report to be available for others to see on this website; you have the right to allow or deny this as you choose.
Please note that the trustees will be happy to consider applications from groups of artists wishing to stay together. In such cases, each individual Artist will still need to put in a separate Eligibility Submisison. The group should then contact the Secretary for further information.
Applications may be made at any time. The trustees meet to discuss applications four times a year, in March, June, September and December; the deadline for applications is the last day of the previous month. Applicants will receive an acknowledgement of their application but may not hear further until after the next trustees' meeting. Furthermore, as the trustees also wish to balance their grant donations through the year, some applications may be held back for decision until a subsequent trustees' meeting.
Although it is possible to make the application for a grant either before or after making a booking for residency, making an application may not be taken as confirmation of a grant, and any booking made before a grant has been confirmed will be at the applicant's risk.
The Trust will inform Artists of the result of their application as soon as is possible and will not normally acknowledge requests for earlier decisions. It is usually possible for the grant to be accessed within a few weeks of the decision, but this should be checked if time-tables are tight.
For eligible Artists, each particular grant application will be considered on its own merits and according to the funds available at that time. The applicant will be informed of the decision, which is final, and the trustees do not need to give a reason for their decision.
If an application is not successful, this may be because of lack of funds available at that particular time. Therefore, further applications may be made by an eligible Artist later in the year.
The grant will be paid directly to the place of residence, and the value of the grant stays the same whether or not VAT is added to the bill The full balance is due from the Artist.
In order to make a Report on your residency, please send an email (with attachments, if required) to email@example.com. This may be done as soon as you like after the stay, but is mandatory before making any further Application. The trustees are required to monitor that the Grants are being used responsibly, and the website will not allow for an Application if a Report is due but missing.
Guidelines for the Report are that they should inform the Trust where and when a stay was made and also refer back to the Application, explaining 1] how the stay addressed the stated purpose of the visit, and 2] how it addressed the reason why that particular Application was made. The Trustees are also happy to hear about any artistic work you may have done during your stay. In that case, you may be asked whether you are happy for all or part of your Report to be available for others to see on this website; you have the right to allow or deny this as you choose.
AS A GENERAL RULE, YOU ARE ADVISED TO KEEP A COPY OF THE TEXT OF SUBMISSIONS, APPLICATIONS AND REPORTS. IN PARTICULAR, THE WEBSITE FORMS ARE HELD OPEN FOR COMPLETION OVER SEVERAL HOURS, BUT THEY WILL NOT SAVE INFORMATION FROM DAY TO DAY. (The website will be updated in the spring of 2019, and from then on it will be possible to save an Application in progress.)
All other communication must be by e-mail or post. Artists will not be able to contact the Trust by phone, but they will be asked to provide a phone number on which they may be contacted if required.
Contact and bookings with the intended place of residence (including Hawkwood College) are the responsibility of the applicant, and the Trust will not assist in making enquiries or bookings.
The website is currently open for Applications; please see the News Page for further details. Please also note that the only email address now functioning is firstname.lastname@example.org which may also be accessed via this website.
You are strongly advised to read the NOTES before making a Submission, Application or Report.