In the first place, applicants should complete an Eligibility Submission to give details of their work. (Either click on the link or go to the Applications tab.) This will be checked by the Trust and, if successful, an applicant will be given login details to make a particular application. Please note that confirmation of eligibility does not mean confirmation that a grant will be awarded.
After your contact details have been entered, the NEXT button will take you to a page where you will be asked for your professional area of work. You would reply something like 'painter', 'composer', 'novelist', 'poet' or whatever. You will then be asked for a list of major publications, recordings or performances, exhibitions or similar. It is only necessary to give sufficient information for us to check your professional status.
You will then be asked if you are member of any relevant professional association. This is not a required field, but it allows you to list any memberships which may help to establish you as a professional. You are then asked to provide the name and email address (or other contact details) for a Referee who is established in your field and knows you and your work. There is then a field for you to include other factors which you think might help you establish your professional status.
If you wish to include more documentation with your submission (catalogues, programmes etc), please contact the office from this website, and attach the files to your email, using the .pdf format. If you need to send larger files, or a file in a different format, again please contact the office. In either case, please tell us on the form that you are also sending additional information.
As the Trust is not able to give Grants to Artists who are not tax residents in the United Kingdom, you will be required to make a formal declaration in the Eligibility Submission that you are resident within the UK for tax purposes.
New applicants should expect to wait a few weeks while their eligibility is being checked. Please check any spam or junk folder if you do not appear to have received a response within a month.
Once granted an Applicant Login, eligibility will normally not be checked again and further applications may be made at any time. Please keep a note of your ID number and your password as you will need them for future applications.
Previous guests of Mount Pleasant will still need to go through to the Eligibility Submission page to enter their contact details. They will not be required to give any further professional details as their work is already known to the charity, and the NEXT button will finish their submission and not take them to a page asking further questions. Once it has been confirmed that the Artist had stayed in Reigate, an Applicant login will be sent. Please check any spam or junk folder if you do not receive this response within a few days. Again, once granted an Applicant Login, eligibility will normally not be checked again and further applications may be made at any time. Please keep a note of your ID number and your password as you will need them for future applications.
Once you have been granted a Login (an ID number and a password), applications should be made by actually logging in to the site. Please check the News page to see that there are no special circumstances applying at the time, and then go to the Application Form and click on LOG IN under Make a Grant Application. ("I'm not a robot" is a built-in filter to stop machines applying, and it isn't as non-sensical as it sounds. Please click in the box.)
In the Application Form, you will be asked how many days' stay you wish to make, as the grants are calculated on a daily basis. You will therefore not need to specify the amount of the grant requested. (Please remember, we are not able to help you with other costs, such as travel.) You will also be asked approximately when you would hope to make the stay supported by this Grant.
Applicants are reminded that the daily maximum (currently £70) is to cover food and lodging at a particular place, and any outside meals, extras or other expenses incurred during the stay will not be reimbursed.
You will also be required to repeat your formal declaration that you are resident within the UK for tax purposes.
If you have already received a Trust Grant, you will be asked if you have submitted a Report on the previous stay; this is a necessary precondition for a further Grant.
The final two questions will ask the Purpose of your stay (which may be for rest, quiet work, research or whatever, and you should give details) and the Reason for the Grant Application (which refers to why you are unable to make this stay without financial assistance; again some details would be helpful). It is hoped that you will write a sentence or two in response to these questions.
Please note that the trustees will be happy to consider applications regarding stays by groups of artists wishing to stay together, but that each individual will need to put in a separate Application for their own Grant, mentioning the intended group occasion.
Applications may be made at any time. The trustees will meet to discuss applications four times a year, in March, June, September and December; the deadline for applications is the last day of the previous month. Applicants will receive an acknowledgement of their application but may not hear further until after the next trustees' meeting. Furthermore, as the trustees also wish to balance their grant donations through the year, some applications may be held back for decision until a subsequent trustees' meeting.
Although it is possible to make the application for a grant either before or after making a booking for residency, making an application may not be taken as confirmation of a grant, and any booking made before a grant has been confirmed will be at the applicant's risk.
The Trust will inform Artists of the result of their application as soon as is possible and will not normally acknowledge requests for earlier decisions.
For eligible Artists, each particular grant application will be considered on its own merits and according to the funds available at that time. The applicant will be informed of the decision, which is final, and the trustees do not need to give a reason for their decision.
If an application is not successful, this may be because of lack of funds at that time. Therefore, further applications may be made by an eligible Artist later in the year.
The grant will be paid directly to the place of residence, and the value of the grant stays the same whether or not VAT is added to the bill The full balance is due from the Artist.
In order to make a Report on your residency, simply log in again using your usual details. Reports may also be made by email, but please add a note to the website form that this has been done.
All communication must be by e-mail or post. Artists will not be able to contact the Trust by phone, but they will be asked to provide a phone number on which they may be contacted if required.
Contact and bookings with the intended place of residence (including Hawkwood College) are the responsibility of the applicant, and the Trust will not assist in making enquiries or bookings.